Proforma Invoice Generator
Send pre-sale pricing with a proforma invoice before the final VAT invoice. Add your logo and export a polished PDF — free, no signup.
A proforma is not the final bill
Once the buyer confirms and the goods or services are delivered, replace the proforma with a real VAT Invoice. For simpler pre-sale pricing without formal terms, the Quote Generator may be enough.
Frequently asked questions
When should I use a proforma invoice instead of a quote?
A proforma invoice is more formal than a quote and often used when a buyer needs advance pricing for import/customs purposes, a deposit, or internal purchase approval before goods or services are delivered. It shows the same detail as a final invoice but is not a demand for payment and does not go in your VAT accounts.
Is a proforma invoice a VAT document?
No. HMRC does not treat a proforma invoice as a tax invoice — it cannot be used by the buyer to reclaim input VAT. Once the sale is confirmed, issue a real VAT invoice with the Invoice Generator.
Can a proforma invoice be paid?
Some buyers do pay against a proforma invoice, particularly for deposits or advance payment on custom orders. If they do, issue a proper invoice or receipt afterwards to confirm the transaction for your records.