Expense Claim Generator
Document reimbursable business expenses by category, with VAT and receipt references. Add your logo and export a polished PDF — free, no signup.
Claiming as a sole trader?
Check which costs are allowable business expenses with the Self-Employed Deduction Wizard, then confirm reimbursement with a Receipt.
Frequently asked questions
What is an expense claim used for?
An expense claim itemises costs someone has incurred on behalf of a business — travel, meals, supplies — so they can be reimbursed. It is different from an invoice, which bills a client directly.
Should I keep the original receipts?
Yes — HMRC expects supporting evidence for claimed expenses. Use the receipt reference field to link each claim to your filed receipt, and keep the originals for your records.
Can VAT be reclaimed on expense claims?
If you are VAT registered and the expense was for a taxable business purpose with a valid VAT receipt, the input VAT may be reclaimable on your VAT return. Check the specific expense category against HMRC guidance.